Facilities Assistant

We are currently recruiting for a Facilities Assistant to join us on a Permanent Full Time contract.

This is a crucial, proactive support role within the Facilities Department, focused on delivering high quality, responsive facilities support services to staff while ensuring the building is maintained to the highest standards of safety and efficiency.

Key Tasks and Responsibilities

• To manage the incoming post and parcels, distributing as necessary.
• Monitor levels of tea, coffee and milk and replenish as required.
• Manage company stationery stocks and replenish as required. Liaise with Comms team and printers when ordering branded stationery.
• Responsible for ensuring office service centres are fully stocked and equipment is serviceable in conjunction with the I.T. Department.
• Manage meeting room bookings using google calendar. Setting up / reinstating of meeting rooms as required, ensuring adequate supplies are available, equipment is serviceable and the rooms are kept clean and tidy.
• Manage and maintain key register, responsible for ordering new keys and locks as required.
• Portering duties as required, such as assisting with moving furniture.
• To work closely with our waste management contractor, ensuring waste is removed from site in accordance to the schedule and the external waste areas remain clean and tidy.
• Responsible for setting up the Front of House areas such as Marquees and Stretch tents as per our performance schedule - Summer Festival, Autumn Season, Christmas
• Assist facilities team with compliance PPMs and record keeping, such as weekly Fire Alarm testing.
• To be aware of day to day Health and Safety requirements, ensuring that the site work areas are kept clean and tidy and are H&S compliant.
• Assist with planning and carrying out internal office moves as required.
• Assist the Head of Facilities with administrative tasks as directed. Tasks such as placing consumables orders, cleaning audits and liaising with contractors.
• Assist with the supervision of contractors and associated on site works on a day to day basis.
• Report all maintenance issues arising to the Building Services Team using our CAFM system
• To provide a first class responsive service; ensuring always to be courteous and attentive, with a particular focus on customer service.
• Always follow company Health and Safety procedures as directed.

Knowledge Skills and Experience

ESSENTIAL

• Positive service-oriented "can do" attitude
• Able to work individually and as part of a team
• Adaptable with a proactive approach to troubleshooting and problem solving
• Ability to work on own initiative, and to prioritise workload to ensure key daily tasks are completed.
• Flexible, enthusiastic and hard-working
• Must be computer literate
• Must have a good command of both written and spoken English
• Capacity to perform physically demanding tasks required for setting up front-of-house areas, office moves and building services requirements

DESIRABLE

• Previous experience in a facilities role
• Knowledge of Health, Safety and compliance
• Experience using computer-aided facilities management systems

Salary, Hours and Benefits

We can offer a salary of £27,000 per annum. Salaries are reviewed annually on 1st January.

The hours of work are 35 per week Monday - Friday with an hour for lunch. However you may be required to work additional hours to meet the demands of the role. This is an in-person position, onsite at Glyndebourne.

We can offer a beautiful working environment, and the chance to see world-class opera. For those without their own transport we have a free minibus service to and from Lewes railway station.

We also offer:

• Subsidised dining at our onsite restaurants
• Discount at the Glyndebourne shop
• Staff events
• Corporate Gym memberships
• Free Pilates and Zumba classes
• Free tea and coffee
• Free on-site parking
• An onsite Physiotherapist
• Cost price electric car charging
• Cycle to Work scheme
• Long service awards
• Discount at various highstreet retailers through the Glyndebourne benefits hub

How to Apply

Glyndebourne is an Equal Opportunities Employer and a Registered Charity. We promote equality, diversity and inclusion in our workplace and actively encourage applicants from all backgrounds to apply for vacancies, including ethnically diverse and disabled candidates, who are currently under-represented in our workforce.

Please apply by clicking ‘Apply Now;’ to submit your application. Candidates must be able to provide evidence of their right to work in the UK.

The closing date for applications is Sunday 24 May 2026 with interviews to be held on Thursday 4 June.

As a Disability Confident Employer, we guarantee to interview all disabled applicants who meet the essential criteria for our vacancies. If relevant to you, please inform us of this in your covering letter. If you have any questions in relation to this please contact a member of the HR team at recruitment@glyndebourne.com.

Glyndebourne commits to protecting your privacy. We will only use information about you in accordance with the Data Protection Act 2018 and other relevant legislation and regulations. Please see more information in our Company Privacy Notice on our website.